Facilitating Collaboration
AgilQuest`s OnBoard® is the proven, cost effective conference room management system that encourages productive collaboration among your workers. OnBoard handles room management, equipment requests, and service orders all with the efficiency and ease of use that your employees expect.
OnBoard enforces business rules, such as employee access rights and spending limits, and provides management with timely information for relevant decision-making, saving your organization a lot of time and money. OnBoard manages the full spectrum of collaborative space management from conference room requests and corporate policies to utilization and reporting.
OnBoard`s list of features include:
Ease of Use
Your employees can access OnBoard from their laptop, web-enabled cell phone, an onsite kiosk, a Cisco VoIP telephone, or a Steelcase RoomWizard. They simply select from the most convenient interface and make their reservation or check-in to a meeting room. In addition, OnBoard can be tailored to fit the local needs of each facility (such as local language and building hours).
Powerful Check-in Options
OnBoard records when a meeting host "checks-in" to the room. Check-in is easy using any of the OnBoard interfaces. Options can be set to automatically "bump" the reservation and place the room back to the available pool of conference rooms if the meeting does not take place.
Enterprise scalability
OnBoard is scalable across an entire enterprise granting universal access to a geographically dispersed workforce. One organization uses OnBoard to manage over 7,000 worldwide conference rooms. Whether you have tens of users or tens of thousands of users, OnBoard’s proven scalability makes it the perfect resource management tool.
Single-source meeting planning
OnBoard is the single source for your employees to book their meeting requirements quickly and easily. No more checking the calendar for room availability, calling A/V for equipment, notifying the caterer for food or calling facilities to find out what equipment is built into a room. With OnBoard, all this information and more can be easily accessed by anyone in your organization.
More control of your meeting facilities
Using OnBoard, you have complete control to specify what meeting rooms are self-serve and what rooms are centrally managed. OnBoard’s extensive use of business rules allows for customization of each room and each user. This flexibility provides complete control over certain rooms, such as a conference center, while providing self-serve reservation capability for most conference rooms.
Utilization reporting
OnBoard’s database stores detailed information on users and resources so management can gain a full understanding of how resources are being used, by whom, when and why. This allows businesses to identify areas throughout the enterprise that are either under-utilized or fully-utilized, enabling intelligent space management decisions.
Maximizing the full benefits of effective meeting room management requires a partner, like AgilQuest, with years of experience in helping companies succeed. AgilQuest provides a wide range of consulting, installation and support services to guide you through all phases of your OnBoard implementation and operation.