Measure the Actual Use of Every Workspace
In all organizations - including yours - the number of mobile workers has increased rapidly and so has the number of empty or underutilized workspaces. These spaces can potentially be reconfigured, shared or eliminated. A big problem, though, is identifying which are the underutilized spaces, and who are your most mobile employees.
This presents you with an incredible challenge - and a major opportunity. You need to know how often each workspace is actually used so that you can develop a workplace strategy that optimizes occupancy costs while adapting your organization’s workplace to best support your workforce.
The financial incentive is staggering. Providing a workspace to an employee costs your organization from $8,000 to $14,000 per year. Saving or avoiding 1000 workspaces can save your organization over $10M per year.
AgilQuest provides a range of workplace planning services and products to help you understand how often each workspace is actually used. This vital business intelligence will allow you to establish a pool of workspaces that can be shared by people who no longer need or use dedicated workspaces.
Baseline Actual Use of Space study
AgilQuest can perform a one-time Actual Use of Space baseline-study which will identify the workspaces that are the most underutilized and identify the people who are the most mobile. This high level analysis uses existing infrastructure data to determine the work patterns of everyone in your organization. We’ll identify those people that are best served by a pool of shared workspaces and determine how many workspaces can be used for expansion or can be divested.
An Actual Use Study starts with gathering data from multiple sources, then applying our proprietary algorithms to determine the percent utilization of each workspace, and finally presenting you with utilization statistics by building, division, department and individual.
This process is far superior to a simple walk-through, or bed-check. We discover work patterns over time and identify the workspaces and people who benefit most from a shared environment. A bed-check does neither.
"Operationalizing" the Measurement of Actual Use of Space
Studying actual use of space is not a simple one-time exercise, but a continuous process that allows you to continually tailor your workplace to the changing ways that your workforce actually works.
AgilQuest offers you an automated solution for measuring the actual use of every workspace in your organization. Our patented OnBoard® Workplace Management Platform can integrate with your existing infrastructure systems (such as your security system or your Cisco VoIP phone system) to automatically collect and record "presence events." Over time this constant measurement of actual use will provide you with the most accurate information needed to make your workplace as flexible as your workforce.
The Bottom Line
The bottom line benefits are huge. Reduced or avoided costs in the tens of millions of dollars and enhanced worker productivity are the obvious benefits, but not the only ones. The OnBoard Platform reduces the cost of churn and improves your business resiliency plans. It also allows you to provide the flexible work environment that attracts and retains the best talent.