Measure the Actual Use of Every Workspace. In all organizations - including yours - the number of mobile workers has increased rapidly and so has the number of empty or underutilized workspaces. These spaces can potentially be reconfigured, shared or eliminated. A big problem, though, is identifying which are the underutilized spaces. This presents you with an incredible challenge - and a major opportunity. You need to know how often each workspace is actually used so that you can develop a workplace strategy that optimizes occupancy costs while adapting your organization’s workplace to best support your workforce. The financial incentive is staggering. Providing a workspace to an employee costs your organization from $8,000 to $14,000 per year. Saving or avoiding just 100 workspaces can easily save your organization over $1M per year! AgilQuest provides a range of workplace planning services and products to help you understand how often each workspace is actually used. This vital business intelligence will allow you to establish a pool of workspaces that can be shared by people who no longer need or use dedicated workspaces. Baseline Actual Use of Space study AgilQuest can perform a baseline Actual Use of Space study which will not only identify which workspaces are being underutilized, but will also identify the people who are your most mobile workers. We’ll use existing infrastructure data to determine the work patterns of everyone in your organization. We’ll identify those people that are best served by the pool of shared workspaces, thus determining how many workspaces can be used for expansion or can be divested. An Actual Use Study starts with gathering data from multiple sources, such as your HR system, your CAFM system, your telephony system, or your Security system. We then apply our proprietary algorithms to determine the percent utilization of each workspace, and present you with utilization statistics by building, division, department and individual. This process is far superior to a simple walk-through, or bed-check. We discover work patterns over time and identify the workspaces and people who benefit most from a shared environment. A bed-check does neither. With a detailed baseline study you will be well prepared to take the next step in implementing a workplace strategy that adapts your workplace to the work patterns of your workforce. Operationalizing the Actual Use of Space study Studying actual use of space is not a one time exercise. It is a continuous process allowing you to refine your workplace and insure it reflects the needs of your workforce. AgilQuest offers you an automated solution. Our patented OnBoard® Workplace Management Platform can integrate with your existing infrastructure systems (such as your security system) to automatically collect and record "presence events." Over time this actual use of space data is passed to a tailored data warehouse accessable for reporting or display on an executive dashboard. Managing Operations The OnBoard Platform maintains the scheduled use and measurement of actual use for all workspaces. OnBoard displays the workspaces available to mobile workers and allows them to find and select the workspace they need when they did one. The bottom line benefits are huge. Reduced or avoided costs in the tens of millions of dollars and enhanced worker productivity are the obvious benefits, but not the only ones. The OnBoard Platform reduces the cost of churn and improves your business resiliency plans. It also allows you to provide the flexible work environment that attracts and retains the best talent. Click here to learn more about AgilQuest`s OnBoard.